Requirements

• National Senior Certificate/ Grade 12 with no experience in office administration, secretariat and experience in data capturing will be an added advantage.

Duties

• Preparation, compilation, sorting, capturing and management of data of beneficiary information in Isiqalo youth fund and other related youth development programmes.
• Verifying all necessary documents attached to the application form; collecting and receiving application forms for evaluation; checking the accuracy of data submitted by applicants and providing guidance where necessary; liaise with applicants on any information pertaining to the application; controlling and capturing of beneficiary information capturing of data from various source documents into the computer system for storage, processing and management purposes.
• Manage the procurement process of IYF awardees including the entire procurement value chain; Perform equipment delivery to the awarded beneficiaries; Maintain Isiqalo YF consolidated dashboard. Serve as a secretariat for Financial Support initiatives within the unit.
• Capture and store data from available records in the required formats e.g., databases, table, spreadsheets, log sheets, etc.; review and validate all data from the records; submit data of all applications received; keep and maintain records and files: Establish relevant databases, e.g. beneficiaries of Isiqalo Youth Fund, SMME Development Programmes, unemployed youth, etc. Make regular backups of databases and information on youth development in the province. Update registers and statistics. Ensure records and files are properly sorted and secured; Provide information to components when needed.
• Provide any other office duties; process and consolidate information/ complaints or any specific reports related to data collected.