We are seeking a motivated and dynamic individual eager to join our Learning team at one of the world’s leading technology companies.

This role offers a unique opportunity for a recent graduate with experience as a Skills Development Facilitator and strong reporting and organizational skills. The Administrative Intern will provide pivotal coordination and administrative support to the Learning Department in South Africa, ensuring the efficient execution of key tasks and projects.

As the backbone of the department, this position will uphold our commitment to excellence, ensuring all learning initiatives are executed with the highest standards of quality and professionalism. This role is integral to maintaining effective organizational processes and providing exceptional service to employees, bursars, and stakeholders.

Key Responsibilities:

• Task Coordination & Administration: Efficiently manage and coordinate all assigned tasks, ensuring they reflect the high standards of the Siemens Learning Department.
• Commercial & Financial Duties: Handle financial aspects of the Learning portfolio, including purchase orders, requisitions, goods receipts, cost transfers, invoice processing, and payment verifications.
• Learning Application Verification: Review and verify learning applications, ensuring all documentation is accurate and amounts align with invoices or fee statements. Follow up with employees to resolve any discrepancies.
• Employee & Bursar Support: Address daily administrative queries from employees and bursars, offering prompt solutions and maintaining smooth communication.
• Catalogue & Course Management: Maintain and update the learning catalogue, liaising with training providers, editing courses as necessary, and ensuring timely enrolment approvals.
• External Bursar Support: Assist external bursars with applications, liaise with educational institutions, and ensure timely processing of ad-hoc payments (e.g., accommodation, living allowances).
• SETA Liaison: Support Skills Development Facilitators with SETA-related activities, ensuring compliance with relevant regulations.
• Training Documentation & Filing: Collect, organize, and file all training-related documentation, maintaining a structured filing system for easy retrieval.
• Database Management: Maintain and update the Learning Department’s database, ensuring data accuracy, integrity, and compliance with internal policies.

Requirements:

• B.Com Degree in: Accounting, Business Administration, HR, Training, or Development.
• National Diploma/Degree in Human Resources, Skills Development, or Learning & Development is highly favourable.
• NQF Level 5 or higher in Training and Development is advantageous.