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Transportation Coordinator

Full Time

Website IGT

IGT enables players to experience their favorite games across all channels and regulated segments, from Gaming Machines and Lotteries to Interactive and Social Gaming. Leveraging a wealth of premium content, substantial investment in innovation, in-depth customer intelligence, operational expertise, and leading-edge technology, our gaming solutions anticipate the demands of consumers wherever they decide to play.

Purpose of the role:

  •  The role of a transport coordinator is crucial in ensuring the efficient and smooth movement of goods and people from one location to another. The primary purpose of a transport coordinator is to manage and coordinate transportation activities to meet the needs of an organization. The purpose of a transport coordinator role is to ensure that goods and people are transported in a timely, cost-effective, and compliant manner. This involves a combination of logistical planning, coordination, communication, problem-solving, and adherence to regulations.

The duties of the Transport Co-ordinator will be:

Site operations Management 

  • Monitor areas of Employee Safety and Security of employees availing company provided transport
  • Night cab deployments as per schedule
  • Monitor daily checklist for all vehicles
  • Monitor hygiene status of all vehicles before deployment
  • Ensure allocation of routes, destinations as per the requests with maximum possible reduction in the distance
  • Ensure to collate all company required statutory documents, licenses pertaining to vehicle and driver
  • Compliance with Safety Regulations and Standards in transportation operations. Eg. Red zone drop offs, Passenger safety, Speed limit driving, etc.
  • Ensure to brief safety precautions on daily basis and preserve records
  • Interact with internal customers and ensure customer satisfaction
  • Perform administrative duties of all tasks relating to employee transportation within the client operation
  • 24/7 reachability in case of any emergency support

Ensure business continuity 

  • Collaboration with all Stakeholders within Cape Town and Global offices Report Management
  • Preparing Monthly Provision
  • Preparing Monthly & weekly dashboard report
  • Preparing OTA & OTD Matrix report
  • Preparing MASTER report, it includes (OTA & OTD, No Show, Vehicle Occupancy, Incident Tracker, Vehicle Compliance, Reimbursement, Ad hoc Reports, Transport costs
  • Maintain all monthly MIS on share drive Vendor Management
  • Clear and professional engagements with Transport Vendors
  • Ensure service provider supervisors are available at the site before night operations

Ensure to brief the supervisor on safety aspects 

  • Any incidents to be recorded and Incident Report to be logged – and shared with CAPA reports Client visit / Leadership visit

Ensure to collate the travel plans 

  • Works closely with the Admin Team and assist in Admin related tasks
  • Ensure to inform the service provider in advance for preparations
  • Ensure timely availability of vehicles with transport and cleaning protocols
  • Ensure to coordinate with Landlord and Physical Security for smooth entry and exit
  • Prioritize and schedule transportation activities to ensure timely delivery of services are delivered: Vendors, stakeholders (the passengers), possible deliveries, pick-ups, drop offs, etc Training and Development

Ensure to complete mandatory trainings for drivers 

  • Preserve training records and materials for future reference Audit management
  • Ensure Compliance in all respects are at 100 % at any given time
  • Preparing Vendor performance report
  • Preserve all the documents, financial invoices, receipts, reports, records in required format
  • Make suggestions to reduce transportation expenses and to improve quality of service
  • Keep updating the records as and when required
  • A high school qualification or equivalent
  • Knowledge and understanding of geographical areas of the broader Western Cape
  • Knowledge, understanding, coordination and management of passengers
  • Prior experience as a transport coordinator or a similar role eg.
  • Fleet Management
  • Excellent attention to detail
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions
  • Must be able to multitask and prioritize departmental functions to meet deadlines
  • Maintain a warm and friendly demeanour at all times
  • Must be able to effectively communicate both verbally, written and in an attentive, friendly, courteous and service oriented manner
  • Must be able to maintain confidentiality of information
  • Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives

To apply for this job please visit www.linkedin.com.

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